Hospitals must send the NFZ a summary of medical staff attendance for November 2026
Entities providing inpatient healthcare services must submit the first monthly summary of medical staff attendance to the regional branch of the NFZ. The deadline is 20 December 2026, and the data covers November.
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Legal basis and scope of obligation
The Ministry of Health (Announcement for healthcare providers reminding about the entry into force of the new reporting obligation – Ministry of Health) reminds that the new requirement arises from the regulation of the Minister of Health dated August 25, 2026, which amends the provisions on the general conditions of contracts for the provision of healthcare services. It applies to all areas of hospital treatment. The report for November 2026 must be submitted to the appropriate provincial branch of the Fund by December 20, 2026.
Two ways to transmit data
The Ministry of Health indicates that data can be entered manually in the SZOI Portal or the Healthcare Provider Portal. The second option is the automatic exchange of information between the facility's system and the provincial branch of the NFZ system.
XML CZPR format and implementation deadlines
The Fund (Announcement for healthcare providers and software developers – XML CZPR format version 1.0.2 – National Health Fund) has published the agreed file in XML CZPR format version 1.0.2, intended for reporting the actual working time of staff. Data can be submitted through the services of provincial branches, imported in the portal, or entered manually. According to the NFZ, changes will be available in the testing and production environment on November 30, 2026. The import of XLSX files is expected to be launched later.
Previous reminder regarding medical devices
NFZ reminded healthcare providers that before accepting an order for medical devices, they must check whether the deadline for execution has not expired and whether the patient's age affects the funding limit.
Data collection on salaries
The Agency for Health Technology Assessment and Tarification is once again collecting information on salaries in healthcare entities related to contracts with the NFZ. The data will concern September 2026 and the period from January 1 to September 30, 2026, and will cover all employees. The list of identifiers has been expanded to include PESEL, and in its absence, an identity document and professional license number, based on the act of June 19, 2026.
What needs to be done
Hospitals and other entities providing hospital services should prepare a report of attendance for November and decide whether to enter the data manually or implement the exchange with the provincial branch system. According to the Ministry of Health's announcement, the deadline of December 20, 2026, is non-negotiable.
Sources
- [1]Komunikat dla świadczeniodawców przypominający o wejściu w życie nowego obowiązku sprawozdawczego· Ministerstwo Zdrowia
- [2]Komunikat Agencji Oceny Technologii Medycznych i Taryfikacji o pozyskaniu danych· Ministerstwo Zdrowia
- [3]Komunikat dla świadczeniodawców i twórców oprogramowania – format XML CZPR w wersji 1.0.2· Narodowy Fundusz Zdrowia
- [4]Komunikat dla świadczeniodawców - wyroby medyczne· Narodowy Fundusz Zdrowia
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